We ask you for information when you register for your COVID-19 vaccine to:

  • create your vaccination record
  • add you to our appointment scheduling system
  • send you appointment details
  • make sure that we can identify you correctly against your Individual Health Identifier (IHI)
  • do public health reporting

PPS number

We need your PPS number to match your vaccine registration to your Individual Health Identifier (IHI). Your IHI is the number that matches you to your existing health records.

This means we can correctly identify you when you come for your vaccine.

Email address

We ask for your email address so we can add this to your vaccination record. This means that your up to date vaccination certificate can be emailed to you.

Mobile number

We ask for your mobile number as this is a field within the computerised vaccination record system that needs to be populated. It also allows us to contact you if we need to regarding your vaccine apppointment.

Nationality

We ask for your nationality to help us match your vaccination registration to your Individual Health Identifier (IHI). Your IHI is the number that matches you to your existing health records.

This means we can correctly identify you when you come for your vaccine.

Ethnic background

We ask for your ethnic background to help us with public health reporting.

It is OK to answer “Prefer not to say”.

GP

We ask for your GP’s details so we can update them about your COVID-19 vaccination.

Gender

We ask for your gender as it appears on your passport, medical card or national age card, so we can match your registration to your Individual Health Identifier (IHI).

Your IHI is the number that matches you to your existing health records.

We understand this may not match your current gender or how you self-describe but it is important that we are able to correctly identify you when you come for your vaccine.

Data protection policy

To give you the COVID-19 vaccine, we need to collect and process some personal information about you.

Only necessary data is recorded. We only collect the information we need to identify you, book your appointment, vaccinate you safely, record your vaccination and monitor the vaccination programme.